Dismissal template

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Develop and improve products. List of Partners vendors. Human Resources Hiring Best Practices. Table of Contents Expand. Table of Contents. Check Documentation. Before Sending a Letter. Sample Dismissal Letter. Employee Dismissal Text. Final Thoughts. By Susan M. Learn about our editorial policies. Download the Word Template. Date Ms. Regards, [Name of Manager or Company Owner]. Article Sources. Your Privacy Rights. To change or withdraw your consent choices for TheBalanceCareers.

A termination letter notifies an employee that he or she has been fired, lists the next steps they need to take and explains the benefits or compensation they are due to receive.

Termination letters are also called a pink slip, letter of termination, contract termination letter, letter of separation, and notice of termination of employment. If you are having trouble retaining employees due to the Coronavirus pandemic, see our resources below, and consider our layoff letters or information on furloughs. It includes a layoff letter, temporary layoff letter , voluntary layoff letter , and layoff warning.

UK employers will want to read up on the government furlough scheme. This letter is to inform you that your employment with [company name] will end as of [date termination is effective]. You will receive: [List compensation they will receive, including pay for unused leave, severance pay, salary owed, etc].

Also, please keep in mind that you have signed [list any agreements employee has signed, such as a confidentiality policy or a nonsolicitation agreement]. If you have questions about policies you have signed, your compensation, benefits, or returning company property, please contact [contact name, typically someone from HR, with contact info].

The following termination letter samples are examples only. Talk to your legal counsel before sending a sample termination letter so they can modify it to correctly fit your situation.

Especially if you plan on using a sample termination letter for cause. This employment termination letter is to inform you that your employment with The Internet Company will end as of October 29, This decision cannot be changed. You will receive your final paycheck for this month and payment for remaining leave today. You are requested to return the company laptop, swipe card, and cell phone before the end of the day. Also, keep in mind that you have signed a confidentiality agreement.

Please review the attached copy. If you have questions about compensation, benefits, company property or policies you have signed, please contact John Doe at This letter of termination of employment is to inform you that your employment with Pied Piper, Inc. This decision is final and will not be modified. Recent economic conditions have caused a significant downturn in sales, necessitating a 20 percent workforce reduction at Pied Piper.

HR Support Services. Employment Team. Unlimited HR help for a fixed, low monthly fee. Need help with an employment issue? Access unlimited legal advice without the worry of costs with our Triple A support. What are the fair reasons for dismissal? How to dismiss someone fairly Even in circumstances where you can demonstrate that you have a genuine and valid reason for dismissal, you must still be able to show that you followed a fair procedure, and the decision to dismiss was reasonable in all the circumstances.

How to write an employee dismissal letter In the event that you have made a decision to dismiss, having followed any relevant procedures and otherwise acted reasonably in all the circumstances, you will need to provide the employee with a dismissal letter. Although the contents of a dismissal letter will very much depend upon the nature of the dismissal, the reason s behind the decision to dismiss and the manner in which the dismissal is to take place, for example, with immediate effect or on notice, the letter should always include the following: The reason for your decision to dismiss Clearly set out the reason s for the dismissal, with reference to any factual circumstances.

Getting it wrong In the event that your dismissal letter does not include the right information, it may well harm your ability to defend any claim for unfair dismissal in due course. Does an employee have a right to be given a dismissal letter?

Sample employee dismissal letter template By using a pre-constructed template that highlights what information is needed within a dismissal letter, you can feel more confident that all the necessary content has been included, albeit this will still need to be tailored to the facts of your case. Below is a sample template letter for summary dismissal for gross misconduct: [Insert date of the letter] Dear [name of employee], I am writing to confirm the decision taken during your disciplinary hearing on the [insert date of hearing] to summarily dismiss you for gross misconduct.

Yours sincerely, [insert name] [insert position] As an employer facing the possibility of an unfair dismissal claim, it is important to note that in the event of any uncertainty when drafting a dismissal letter, expert legal advice should always be sought from an employment law specialist. Need assistance? Writing a dismissal letter FAQs What are the different types of dismissal?

How do I write a dismissal letter? What makes a dismissal unfair? Share this article on:. Share on twitter. Share on linkedin. Share on facebook. Table of Contents. You might also like Read More ».

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