Exchange email policy template

The following settings are available in this window:. Select an accepted domain : Select an accepted domain authoritative domain or internal relay domain from the drop down list. Email address format : Select one of the available email address templates from the list. Click More options and then select Enter a custom address type.

Enter a custom address type : If this is the first email address template that you're configuring in the policy, type SMTP, and then continue to the Email address parameters field to define the primary SMTP email address format.

After you've configured a template in the policy to define the primary SMTP email address, you can type SMTP or another address type value to configure email address templates for additional proxy addresses. For more information about the type values that you can use, see Address types. Make this format the reply email address : The first email address template in a policy is automatically configured as the primary reply email address you can't uncheck the check box.

When you add additional templates to the policy, you can select this check box to define the primary email address. When you create or modify email address policies in the EAC, the following recipient filter settings are available:. Create rules to further define the recipients that this email address policy applies to :. Click Add rule and select one of the recipient properties from the drop down list:. If you selected Recipient container , a Select an organizational unit dialog box appears that allows you to select the container or OU in Active Directory.

For other recipient properties, a Specify words or phrases dialog appears that allows you to add, edit and remove text values. Property values require an exact match. Wildcards and partial matches aren't supported. For example, the value "Sales" doesn't match "Sales and Marketing". Multiple values of the same property use the or operator. For example, "Department equals Sales or Department equals Marketing".

Repeat the previous steps to configure more filters. Note that multiple properties use the and operator. For example, "Department equals Sales and Company equals Contoso". Preview recipients the policy applies to : When you click this setting, a Preview dialog appears that shows you the recipients that are identified by the filters you configured.

You can't configure any recipient filter settings in the default email address policy All recipient types is selected. If you configure too many recipient filter rules, you can restrict the policy to the point where it doesn't contain any recipients. In the Exchange Management Shell, you can specify precanned recipient filters , or custom recipient filters , but not both at the same time.

You can specify multiple values separated by commas. Multiple values of the same property implies the or operator. For example, "Department equals Sales or Marketing or Finance". Hyphens - are required before all operators. Here are some of the most frequently used operators:.

Exchange stores the filter in the RecipientFilter property with each individual statement enclosed in parentheses, but you don't need to enter them that way. After you use the New-EmailAddressPolicy cmdlet to create a policy that uses custom recipient filters, you can't modify the recipient filters in the EAC.

Note : The RecipientContainer organizational unit recipient filter parameter is available to both precanned recipient filters and custom recipient filters.

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Caution You should enable your DLP policies in test mode before running them in your production environment. Submit and view feedback for This product This page.

View all page feedback. In this article. Helps detect the presence of information commonly considered to be financial data in Australia, including credit cards, and SWIFT codes.

Helps detect the presence of information commonly considered to be subject to the Health Records and Information Privacy HRIP act in Australia, like medical account number and tax file number. Helps detect the presence of information commonly considered to be personally identifiable information PII in Australia, like tax file number and driver's license.

Helps detect the presence of information commonly considered to be subject to the privacy act in Australia, like driver's license and passport number. Helps detect the presence of information commonly considered to be financial data in Canada, including bank account numbers and credit cards.

Helps detect the presence of information subject to Canada Health Information Act HIA for Alberta, including data like passport numbers and health information. Helps detect the presence of information commonly considered to be personally identifiable information PII in Canada, like health ID number and social insurance number.

Helps detect the presence of information commonly considered to be subject to the Data Protection Act in France, like the health insurance card number. Helps detect the presence of information commonly considered to be financial information in France, including information like credit card, account information, and debit card numbers.

Helps detect the presence of information commonly considered to be personally identifiable information PII in France, including information like passport numbers. Helps detect the presence of information commonly considered to be financial data in Germany like EU debit card numbers. Helps detect the presence of information commonly considered to be personally identifiable information PII in Germany, including information like driver's license and passport numbers.

Helps detect the presence of information commonly considered to be financial data in Israel, including bank account numbers and SWIFT codes. Helps detect the presence of information commonly considered to be personally identifiable information PII in Israel, like national ID number. So decide what kind of personal emails are allowed on your company email accounts. You can choose to allow non-recurring or non-regular emails from employees to their friends from work. Improvements in technology have blurred the line between work and personal life.

Remember to state in the policy that employees should limit email sending emails during after-work or vacations. If you want to learn more about work-life balance and help employees avoid burnout, click here. To prevent your employees from taking the policy lightly, enact specific repercussions for violation of the policy.

This will discourage your employees from straying away from the company email policy. Also, remember to include a mention of who your employees can contact for any clarifications regarding the policy. This will prevent accidental violations of the email policy. Make it available on a general electronic communication channel, or if you run a brick-and-mortar office, keep it pinned on a noticeboard.

The purpose of this policy is to help employees identify the appropriate use of emails. Through this policy, we expect our employees to understand their limitations when using the work email address. This policy will further allow us to protect company data from being subjected to unauthorized access.

This email policy applies to each employee, consultant and partner who is assigned a company email address eg: nameofemployee companydomain. This policy applies to individual as well as departmental email accounts eg: sales companydomain.

The elements of this policy will clearly define what authorized users are allowed and not allowed to do when using their company email address. These elements will also help clear any confusion with regards to the ownership and terms of use of the work email address. All forms of email sent, received and archived using a company email address belongs to the company. The management at any time has the right to access, change or delete email messages without prior notice.

Employees must maintain no expectation of privacy when using company email addresses. Employees can use their corporate email addresses for work purposes without any access restriction. Some examples of business purposes include:. Employees have limited access to their corporate email address for personal reasons.

Some of these limited reasons include:.